Seven Steps to Help Properly Keep Minutes

Seven Steps to Help Properly Keep Minutes
by: Bonfiglio & Asterita, LLC.
Bonfiglio and Asterita, LLC NY Attorneys at Law
Bonfiglio and Asterita, LLC NJ Attorneys at Law

  1. Stick to an agenda. A good outline for your meeting minutes is a carefully prepared agenda. The agenda is a vital part of the meeting (either live or via conference call) and if the agenda is followed, it makes the process of writing meeting minutes very simple.
  2. Include basic information. Record the name of your company, the purpose of the meeting, place, date, time, meeting chairperson, attendees and absent individuals.
  3. Make sure the person taking minutes is familiar with the topics. It is harder to follow a meeting if the subject is complex or unknown.
  4. Take roll call so that the person recording the minutes knows who is attending and speaking. This is especially important in a telephone conference call.
  5. Make sure the person keeping minutes feels comfortable asking questions. Let the individual know to ask for clarification if he or she is not positive about the facts.
  6. Concentrate on recording actions and decisions. Summarize the most important points discussed. What is the main topic? What is the decision? Who are the individuals assigned to each task?
  7. Write up the minutes right after the meeting when the discussion is still fresh in attendees’ minds.

 

 

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